College Rules


 Admission Rules for +2 First year Class under SAMS

  1. About SAMS

SAMS stands for Student Academic Management System.It was initiated in 2009-10 Academic Session for 60 Junior Colleges. As per Dept. of Higher Education, Govt, of Odisha order No. 84485, Dated 14-12-2009 and Dept. of Higher Education G.O. No. 344 dated 04-01-2010 it has been extended to 169 Government and Government Aided, (Non-Government) Colleges which include, N.S.M. City College,Rajabagicha, Cuttack.

  1. Objective:

– Ensure single window system for admission through e-Admission process.

– Make the admission process economical for the applicants/parents.

– Make the entire process of admission from application to admission transparent, thereby,    reducing anxiety among applicants / parents.

– Reduce the work of college by developing several modules of administration using the databases of admission process.

  1. e-Admission

E-Admission aims to use Information Technology to process applicants for admission which would reduce time & improve efficiency for the college functionaries who have been doing

it manually. It would also make the admission process economical, efficient, hassle free & transparent for the students and their parents. The students / parents have to apply online,

take print of the computer generated filled application from and travel to only one of the 169 colleges under e-Admission process to submit the application to get admission to any stream of any college of their choices.

  1. e-Administration

e-Administration aims to use the database of e-Admission in various academic & administrative activities like issue of identity card, collection of fees, section allocation, issue of admit cards, tabulation of internal examinations marks,submission of return of matriculates to +2 council, preparation of long roll, etc. It will follow e-Admission in pilot phase colleges. In other colleges, student database will have to be created to make e-Administration possible.

  1. Common Prospectus (CP)

It has two components. One part is general guideline & second one is individual college profile. This will be available in Higher Education website in downloadable format to take printout.A. The first part of CP will have features of e-Admission like Section Guidelines, Reservation & Weightage Principles, etc.B. In the second part of CP i.e. individual college profile will have features like Seat Availability, Subject Availability, Elective Combinations,, College Admission “Cut-off” of mark of last 2 – years for various streams, Hostel Seat Availability, Total Fees required for admission for each of the 169 Junior College.

  1. Common Application Form (CAF)

Common Application Form (CAF) for filling out the 10th Board details like (Board Name, Year of Passing & Roll Number as per Admit Card), correspondence address, personal information, reservation & weightage details, etc.

CAF has been restricted to maximum 6 options to put your choices of college / stream in order of preferences where one would like to study.

  1. Common Application Form (CAF) & Common Prospectus (CP) won’t be printed by colleges. These will available in the website Applicants may download the relevant pages from the internet and print the same for their use. A part of the CP contains the general matters, process & principles for admission will be provided and sold at the colleges for Rs. 10/- per copy.
  2. Eligibility

The minimum eligibility for admission to +2 or higher secondary classes shall be a pass in High School Certificate (HSC) Examination of the Board of Secondary Education (BSE),Orissa or its equivalent.

  1. Cost Structure

The applicant will apply CAF on-line and take a print of this on-line filled CAF and submit at nearby SAMS colleges along with required fees in cash at the college counter. Applicant can only give upto maximum 6 options (College/Stream). As per the choice applied in CAF the applicant will give required fees at the college counter while submitting the application. For one of first choice applicant has to give Rs. 100/- and for other choices Rs. 50/- for each. In this way, if an applicant has given 6 choices then she/he has to pay 100 + (5×50)=350. Out State Applicants (OSA) can send the CAF by post to any 169 SAMS Junior College along with the required option fees in the shape ofBank Draft only in favour the Principal of the college where CAF is being sent. The duly filled CAF should reach on or before the expiry of the date-line. Postal application without Bank Draft will be not entrained at the applied college.

  1. Concept of Applied & Destination College

Applied College, where the applicant submits his/her application Destination College, where the applicant selected to take admission.

  1. 11. Principles of Selection

Admission into various Streams & Colleges shall be decided strictly on the basis of merit as per Government guide-lines.

  1. Application Process

The CAF will be available in for applying on-line. There will be one Common Application Form (CAF) for admission to any stream of any of the 169 Junior Colleges selected for e-Admission 2010. It is also decided to have one Common Prospectus (CP) for these 169 colleges. The CP will also available on-line to download inPDF format.The first of CP (General Guidelines) shall be made available at colleges for purchase @ Rs. 10/-. However, the second part of CP (Individual College Profile) shall be available in Internet which the applicants may download and take a print.

13.a) Total marks secured at the 10th Board Examination w.r.t.Total Marks, weightage & Reservation (if applicable) will be taken into consideration in preparing the merit list.

For Reservation & Weightage Please refer items 14 & 15 of the prospectus (CP).

  1. b) In case of candidates passing the HSC/HS/equivalent examination compartmentally, average of marks secured in the subjects concerned at both the examinations shall be taken into consideration to determine the aggregate.c) For applicants who have secured equal marks in the 10th Board Examination and have opted for same college & same stream, their merit will be decided on the basis of marks in English / Social Studies for Arts and Mathematics / Science for Science & Commerce Streams. (Govt, order No.: 57823,Dated : 24.10.2000)

For examples :

If there are two applicants who have opted for one college and one stream and have same marks in HSC examination,then it is for Arts stream, then the applicant who has more marks in English will get preference. If English marks of both applicants are also same, then marks in Social Studies will determine the selection. For Science & Commerce Stream,Mathematics & Science marks will be deciding factor in similar sequence.

  1. Reservation

Scheduled Caste [SC] & Scheduled Tribe [ST]

1) SC – 8 % of the sanctioned strength shall be reserved for SC applicants

2) ST -12% of the sanctioned strength shall be reserved for ST applicants

3) The reserved seats are not interchangeable between SC & ST.

4) SC/ST applicants selected for admission on merit shall not be counted against reserved seats.

5) Additional seats for SC & ST students to the extent of 8% for SC & 10% for ST will be provided under the following conditions.

(a) Seat normally reserved for that category of students, i.e. SC Or ST has fully utilized.

(b) Even after the reserved seats have been fully utilized, student of either or both the categories who have secured 40% or more (for Arts & Commerce) or 50% or more (for Science) in the qualifying examination have failed to secure admission to Arts / Commerce or Science / Commerce stream respectively [G.O. No. 36979 Dt. 23/09/ 04 of Department of Higher Education]

6) However any modification made by the Government in the reservation policy will be allowed during admission.

7) Reserved seats lying vacant after 2nd selection admission would be de-reserved.
8) Physically Handicapped [PH] Orthopedically Handicapped [OH]

3% of sanctioned seats shall be reserved for PH/OH Students (Extent of handicap not below  40%).

9) Ex-Serviceman [ ESM ]

1 % of the sanction seats shall be reserved for Self / Children /Wife / Husband of Ex-Serviceman.

10) Serving Defence Personnel [SDP]

1 % of the sanction seats shall be reserved for Self / Children /Wife / Husband of serving defense personnel. (G.O. No.55588 / HE, Dt. 16.10.2000).

  1. Children of Martyrs (CoM)

2 % of seats sanctioned are reserved for the children of school situated in the neighbouring state of Orissa. (Andhra Pradesh, Chhatisgarh, Jharkhand, Bihar & West Bengal).martyrs.

  1. Oriya Living in Neighbouring States [ OLNS ]

Admission on merit from Oriya students living in neighbouring state shall be reserved upto 5% (1% for any particular state) of the sanctioned strength. For the purpose of admission, an applicant will be considered as OLNS, if she/he has passed the HSC examination or equivalent examination from any school situated in the neighbouring state of Orissa. (Andhra Pradesh, Chhatisgarh, Jharkhand, Bihar & West Bengal).

  1. Weightage

The 10% of seat in each stream shall be filled up by weightage candidate. This 10% seats will be proportionately distributed among reserved category. An applicant who is selected under weightage category (10%) and takes admission will continue to remain under weightage category even if cut-off mark is reduced is subsequent selection.

1) NCC

  1. a) Applicant holding certificate “A” shall be given Weightage of additional 5% of marks over and above the aggregate marks secured at the HSC or Equivalents examination.
  2. b) Applicants who have represented the State or the Central School/ Sainik School at the All India level NCC Camps /Courses / Activities shall be given Weightage of additional 5% of marks over and above the aggregate marks secured at the HSC or Equivalents  examination.

2) Scouts & Guides

  1. a) Scout and Guide possessing and producing the original certificate signed by the President of India shall be given Weightage of additional 10% of marks over and above the aggregate marks secured at the HSC / Equivalent examination.
  2. b) Scout and Guides possessing and producing the original certificate signed by the Government of State shall be given Weightage of additional 5% of marks over and above the aggregate marks secured at the HSC / Equivalent examination.

3) Sports & Games

  1. a) Applicants who have represented the country at international level shall be given direct admission.
  2. b) Applicants who have represented the state at national level shall be given Weightage of additional 10% of marks over and above the aggregate marks secured at the HSC /Equivalent examination.
  3. c) Applicants who have represented the school at the inter-State School Meet level shall be given Weightage of addition5% of marks over and above the aggregate marks secured at the HSC / Equivalent examination.

4) Admission of candidates from Outside State of Orissa (OSA)

  1. a) The number of students admitted from outside Orissa to any class shall not exceed five percent (5%) of the total number of sanctioned seat of the class subject to maximum of one percent (1%) of the total seat for the candidates of a given State / Union Territory of India.
  2. b) For the purpose of admission, an applicant will be deemed to be from outside the State of Orissa if he/she has passed the H.S.C. / Equivalent examination from any school situated outside State of Orissa.
  1. Important Notes Reservation
  2. a) In case there are no applicants in any of the served category, the seats will be de-reserved and filled up by the general category applicants.
  3. b) No seats shall remain reserved for any category beyond the normal date of admission.
  4. c) SC/ST applicants selected for admission on merit basis shall not be counted against reserved seats.Weightage

No weightage shall be given in any category if the achievement has not been made within two years before the last date of CAF submission at the Applied College.

  1. e) Not more than 10% of seats in each stream shall be filled up on the basis of weightage for various extra curricular activities/ unavailability of stream in local women’s college.
  2. f) An applicant can claim weightage to a maximum of 10% over the total mark secured.
  3. g) Weightage is only for purposes of admission. It shall not be considered for any other preferential treatment such as allotment of subject / hostel.
  4. h) An applicant who is selected under weightage category (10%) and takes admission will continue to remain under weightage category even if cut-off mark is reduced in subsequent selection.

(i) Selection for admission to Honours classes will be made on Merit basis of aggregate marks through counselling.

(ii) No fresh admission to any Hons, will be made after the 31st December even if the seats fall vacant.

(iii) No change of faculty, will be allowed after admission is made to any faculty. However change of subject or group of subjects will be allowed within 15 days from the last date of admission.

(iv) Admission on T .C. in Part-I class will be made only after the last date of change of subject is over for the students passing annual examination of CHSE.

(v) The admission to different classes is purely provisional. The authority; reserves the rights of cancelling such admission if wrongly made.

(vi) Public servants include government servants, Corporation employees and the Employees of aided Institution. In case seats a filled up by the time a public servant comes on transfer to this plan having Head Quarters at Cuttack, seats in subjects as required by ward will be increased with the special permission of the University for admission into +3 and CHSE for admission into +2 Stream.

(vii) All payments should be made through challan at the College counter and official receipt should be obtained on the spot.

In case of a doubt or difficulty attention of the Principal should be drawn immediately. The College authority will not be held responsible incase any payment is made to any employee of the College who is not authorised to receive the same.

(viii) Students of the college must reside with their parents or with local’ guardian approved by the Principal or in the College hostel or in a recognised mess approved by the Principal.

(ix) A student of the college must abide by such hygienic principles and submit himself to such medical examination as would be laid down by the Principal.

(x) Provision of NCC, NSS Physical Education and Youth Recross and Rovers and Rangers is there in the college. A student can take part] in these activities.

(xi) All correspondence in connection with admission should be addressed to the Principal by designation and not by name.

(xii) The decision of the Principal with regard to anything not covered above or any dispute arising out of the interpretation of any clause is final and binding on all parties associated with it.

(xiii) Any clause inserted above is changeable from time to time as per the instruction of the Government / Governing Body of the college and by the decision of the Principal.

  1. Application:

All applications of students should be handed over to the authorised person who will place them before the Principal.The principal generally does not receive application from the students directly.


  1. The students of the college are advised to carry their valid Identity Card issued by this College with them and produce their Identity Card when demanded.
  2. The students may approach the Information Counters for information and other office counters for various kinds of official transactions. They should not enter inside into the college office.
  3. The students may also meet the Principal and other officers working on Principal’s behalf.
  4. Students are advised to meet the Principal and other officers of the college during the prescribed hours of interview. They should not enter into the office or the staff common-room without prior permission.
  5. If a student is found to have indulged in ragging, strict action will be taken against that student. According to the judgment of Supreme Court of India dated 10.12.2007. “If any incident of ragging comes to the notice of the authority the concerned student shall be given liberty to explain and if his explanation is not found satisfactory, the authority would expel him from the institution.”
  6. a) Scribbling, pasting, placard, posters, and other papers or spitting or otherwise disfiguring the college wall, floors, pillars or doors or paths are strictly forbidden.
    b) To damage or using in such manner that will cause damage to any property of the college or unnecessary use of electricity or water supply are forbidden.
    c)Students are advised to pay college dues, examination dues and other dues regularly as per the notice issued from time to time.
  1. Smoking, consumption or possession of any narcotics alcohol and carrying of any weapons, crackers or any other matter except required study materials are strictly prohibited.
  2. Sincerity in study, disciplined conduct, good manners, dress up, with all modesty and decorum, maintenance of cleanliness,sound mind, good health, respect to teachers, and healthy participation in the activities of the college are to be observed.
  1. Students are expected to conduct themselves in a manner,that will not tarnish the good name of their college.
  1. Incase any student violates any rules of the College or fails to observe discipline and/or instigates/abates /engages any other to commit such offences. Principal may make fine of any amount and/or rusticate for any period and/or issue compulsory College Leaving Certificate and/or take any punitive measures as he deems fit without assigning any reason thereof.
  1. In order to maintain discipline in the campus and/or in order to ensure smooth conduct of examination and/or any function/programme. Principal reserves the right to post police force in the premises at any time, handover to the police for necessary action any person who directly or indirectly instigates or indulged in any indiscipline or offence committed or anticipated to be committed.
  1. Any outsider creating or suspected to create disturbance in the premises entering into the premises without permission and/or does not vacate the premises immediately even after verbal notice to vacate, shall be declared as trespasser and Principal has right to take action as he deems fit.
  2. Misbehavior of students in football, cricket or in other matches or in any other function will be seriously dealt with.
  1. No club or society shall be started or maintained in the college,and no function should be organised without the prior permission of the Principal.
  2. Student shall not be allowed to enter to any practical classes unless they attend to their theory classes regularly.
  3. In order to maintain discipline, Principal reserves the right to declare the college closed/classes suspended for any period as he deemed fit.
  4. Every student should look to the college notice boards to get necessary information regarding all office orders, decisions and instructions given from time to time. Ignorance of a student due to negligence will not be accepted as an excuse.
  1. Reports regarding undesirable activities on the part of the students will be communicated to the guardians for their information and necessary co operation in bringing about the improvement of their wards. the college. Any damage to the college property shall be viewed seriously and the student concerned shall be penalised.
  2. It is the duty of the students to safeguard the property of their own Alma Mater and keep the buildings and the campus neat and clean. They must not displace or damage the furniture of the college. Any damage to the college property shall be viewed seriously and the student concerned shall be penalised.
  3. The Principal reserves the right to take such action/actions,as he deems fit to maintain discipline in the college. His decision is final and binding in all respect.